AD7506 - Appendices

Questions for Phone calls with organisations

  1. Do you have a space to hold a creative workshop?
  2. How many participants can it hold?
  3. Do you have facilities for hot drink preparation?
  4. Do you have facilities for washing hands/cleaning surfaces after the workshop?
  5. Do you have easy access to the premises and the room to use?
  6. When do you hold workshops? Time of day, day of week
  7. What checks do we need to undergo?
  8. What documentation do you need from us?
  9. Do you need a supporting letter from the University regarding our project?
  10. Who can give the final go-ahead to the workshop? What is the process?

Workshop collaboration protocol suggestions

  1. Would a member of your staff be present throughout the workshop, for safeguarding? important for us? 
  2. How shall we work together?
  3. How do you see us organising/running the workshop?
  4. What are the logistics of the day? arrive earlier, set up, start time to be agreed, toilets, fire exits, hot drink-making facilities, etc.
  5. What are you looking for from us?
  6. What are we looking for from you? space and audience, safeguarding infrastructure?
  7. We will provide you with posters and pre-workshop forms for participants to complete. How far ahead of the workshop would you like those? Printed or emailed?
  8. Can participants complete pre-workshop forms?
  9. Can participants complete feedback forms after completing the workshop?

Pilot Workshop Notes (Pre-Workshop)

The proposed length of the workshop is 1.5 hours (MA communal space, Hardwick) – please write below if 10.30 am on Friday 25th Nov, doesn’t work for you and respond with a time that does – preferably connecting with everyone else’s availability.

Ellie:
Sammi: Yes
Stef: YES
Tracy:

Ideally, I am sure everyone would like to attend this pilot, as it is where we will fine-tune things for the main event. If you can only attend for part of the event that could work, as those that can attend will be documenting the experience on their own behalf.

To-Do (Sammi):

  1. Create stencils – concept handout.
  2. Devise warm-up exercise/intro (icebreaking).
  3. Email Bryony/Jack with the date (proposing 25th Nov, 10.30 am – Hardwick, seems to work for most of us but needs to confirm) I think we will get more this way than at 9 or 10 – plus considering people having to dash off etc.
  4. Email Jack about the budget (Done – waiting for a reply for next step).
  5. Create a Poster template (See below).
  6. Feedback form from pilot participants so they can constructively suggest an improvement.

To-Do (Group):

  1. Each creates a rock as an example.
  2. Source materials (Tracy if possible) < stones, posca pens, mod podge, old magazines, glitter., sharpies. Sponge brushes for mod podge + glitter. PVA instead of mod podge if there is no budget.
  3. Tracy does a poster if you like. (Template we can digitally alter for each workshop)
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